Privacy
Your students’ data stays on your phone.
Gradely holds names, scores and rosters — which is exactly why it holds them locally. Here is what that means, plainly.
In short
- Your gradebook lives on your phone, not on our servers.
- No analytics, no ads, no tracking.
- Your gradebook only leaves when you print, export, back it up, share a setup, or show a class their own grades yourself.
- No cloud copy means no safety net: keep your backups.
What this app stores
Whatever you enter yourself — student names, guardian contacts, classes, assessments, scores, and any lesson plans and exams you write. There is no advertising, no analytics and no tracking built into the app. Separately, your teacher account holds the email address you sign in with, your name, your education level and a count of how many times you have changed it, so that you can sign back in and keep your plan; your gradebook never passes through it.
Signing in with Google or Facebook
If you choose to sign in with Google or Facebook, the provider tells us your name, your email address and a link to your profile picture, once, when you sign in. We keep the name and email on your account. The picture is copied onto your phone and is not stored on our servers. We do not receive your friends, posts or anything else from your profile, and we send nothing to Google or Facebook beyond the sign-in itself. Removing Gradely from your Facebook or Google settings stops that sign-in but does not delete your Gradely account; to delete it, see the account deletion page.
Purchases
Subscriptions are bought through Google Play or the App Store, which take the payment under their own terms — we never see your card or your payment details. We use RevenueCat to confirm with the store which plan your account holds; it receives an anonymous account id and the store’s record of the purchase, and nothing about your students. Neither is used for advertising or analytics.
Where it lives
On your device only. The gradebook is a local database in the app’s private storage, and backups you create are written as files on that same device. There is no server copy of your data and no cloud sync.
When data leaves the device
Your gradebook leaves only when you make it happen — printing a report card, attendance, a lesson plan or an exam, exporting grades, creating a backup, sharing a setup with another teacher, or turning on the student grade view. Importing questions from a spreadsheet reads the file you choose on your device and nothing is uploaded. On its own the app talks to just two things: our account service (to sign you in and check your plan) and the store (to buy or restore a plan). Neither receives your gradebook.
Showing students their grades
On a paid plan you can turn on the student grade view for one class at a time. While it is on, your phone serves a page to phones on the same Wi-Fi or on your phone’s hotspot; nothing goes through the internet or our servers. Each student has a printed card with a random code that is not their name or student number. A student sees only their own grades after scanning or typing that code — never a classmate’s — and only for the subjects and activities you chose — plus their own attendance for the term, if you turn that on (your attendance notes are never shown). A phone that types wrong codes is made to wait. Nothing is saved on the student’s phone, and the page clears itself. It turns off when your time runs out or when you leave the app. The page uses plain http on your local network, so in principle someone else on the same Wi-Fi could watch the traffic; your phone’s hotspot avoids a shared school network.
The risk of local-only storage
Because everything lives on this device, formatting your phone, resetting it, or losing it without a backup means this data cannot be recovered. There is no cloud copy to restore from. Back up regularly from Settings if that matters to you. Backups are encrypted before they leave the device and can only be opened by your own account; a setup file you choose to share is not encrypted, because its recipient has to open it, and it never contains student data. The data on the device itself relies on your device’s own lock and encryption.
Deleting data
You control deletion directly — removing a student, class, term, or clearing all app data all happen on this device, immediately, and cannot be undone once confirmed. Deleting the app removes the database and its backups with it. Changing your education level in Settings is deletion too, and the most thorough kind: it clears the gradebook on the device and permanently retires every backup you have taken, wherever the files are, because the key they were sealed with can no longer be derived. Deleting your account is separate: it permanently erases everything our server holds about you — your sign-in, name, email address, plan and the key your backups are sealed with. Nothing is kept afterwards. Deleting the account does not cancel a store subscription — cancel that in your Google Play or App Store subscription settings. It leaves the gradebook on your phone alone.
Photos
If you set a profile photo for yourself or a student, the app asks to use your photo library at that moment. The image is stored with the record on your device and is used for nothing else. The app never uses your camera or microphone. Decline the permission and every other part of the app still works.
Children’s data
Gradely is for teachers, not for students. Children do not have accounts and cannot sign in. If a teacher turns on the student grade view, a student can see their own grades on their own phone with the code on their card, served from the teacher’s phone; it creates no account and nothing reaches us. Records a teacher keeps about a minor stay on the teacher’s own device under the teacher’s and their school’s record-keeping obligations; we never receive them.
Changes
This policy may change as the app changes. If a future version adds optional cloud sync or backup, it will be opt-in, it will say so before it is switched on, and this page will carry a new date before that release ships.
Questions about any of this?
privacy@gradely.ph